Should You Have Your Event Catered? 6 Factors

When you're planning a wedding or organizing a conference, catering is an essential part of the event. If you're preparing for a birthday or anniversary party, family reunion, or other event, however, you may wonder whether or not you need to contact a caterer.

While not every event requires catering, catered food can be an essential part of many celebrations, meetings, and other occasions. In this blog, we list six factors you should consider when wondering if you need the help of a professional caterer.

1. Budget

Providing food at an event costs money, regardless of whether you prepare every delicacy yourself or have full-service catering. The trick is deciding which option works best with your budget. In many cases, catering is actually more affordable than buying all your ingredients and preparing your food by hand.

If you have an extremely limited budget, it may wise to organize a potluck where guests contribute to the food availability. Unfortunately, however, this idea can leave your event's success somewhat uncertain, so if you have the means, it's best to consult with a caterer to get an estimate. These specialists usually offer many different menu options, including beverage packages that can supplement your event.

2. Event Formality

If you're organizing a casual party for friends or family members, a home cooked meal might fit the formality of your event perfectly. However, if your event is an official or formal affair, you'll want your food to look and taste the part.

A catered meal can help set the tone of your event, whether you're going for professional or luxurious tones.

3. Event Purpose

When you host an event to reunite old friends or cultivate personal relationships, having your guests help cook or serve food may create just the right environment for laughter and storytelling. At other events, however, you don't want the food preparation process to distract from the purpose of the event.

For example, you wouldn't want to detract from an award presentation by having your guests running back and forth from the potluck table, or discourage business networking by presenting a less-than-professional menu.

4. Number of Guests

As a general rule, the longer your guest list becomes, the more likely you are to need professional event help. Even casual family events like reunions can become difficult to plan and execute effectively on your own if you're expecting more than 25 guests.

A caterer, however, can calculate and deliver the right amount of food for gatherings of virtually any size. Even if you would usually cook for your guests yourself, you should consider bringing in a professional when you host a larger event.

5. Personal Resources

When you first begin planning your event, you probably take inventory of the connections and resources you know that can help you achieve your desired results. For example, you may have a coworker who decorates cakes as a hobby or a family member with barbecuing experience.

These friendly favors can be fun and useful, but they're not ideal for every situation. Unless your friend is a professional chef, you probably shouldn't have him or her cooking for your boss or future business partners. Specialty catering packages, meanwhile, can wow guests without necessarily breaking your budget.

6. Planning Experience

Event planning is an entire industry by itself for a reason. Planning professionals undergo education and training that prepares them to handle the challenges and demands of pulling off a successful event. If you've never planned an important party like the one you're currently organizing, it would be best to not just try to wing it.

Instead, let a caterer handle the menu while you work on entertainment, seating, and so on. If you want to make your next event a massive success, work with the catering professionals from McHale's Events & Catering.

Latest Blog Posts

Join us Fri, Feb 16 for 103.5 WGRR Dine, Dance, and Romance

Hosted by Chris & Janeen, Married with Microphones, join us Friday, Feb 16 for Dinner and Dancing at The Grand!

Jan 20 & 21 Visit Us at Wendy's Bridal Show

Visit McHale's at the Wendy's Bridal Show
January 20 and 21, 2018
Sat 10AM - 5PM Sun 11AM -5PM

Visit Our Open House on Selected Saturdays

Recently Engaged?

Come to a Open House at The Gardens of Park Hills, The Grand Ballroom or The Pinnacle Ballroom.

Walking into The Holiday Season..



Can you believe we are already two weeks into October? Before we know it the Holiday Season will be upon us.

Latest News


Ceremony and Reception at the Grand
Did you know that 37% of the weddings we hosted in 2017 had both their ceremony and reception at one of our beautifully decorated venues? With just one call you can easily plan both your wedding and reception and enjoy some of these great benefits:

Wedding Tips

Assigned Seating Themes

If you are planning on assigned seating arrangements- this is a great time to get creative! Instead of table numbers, why not use pictures of family and friends? Do you enjoy traveling?

Featured Weddings

Christina and Randy: The Grand Wedding Reception

Take a photo journey with Randy Limes and Christina Dietz as they celebrate at The Grand Ballroom on Aug 1, 2009.

View Wedding Photos

View All Featured Weddings

With multiple exquisite venues in Cincinnati and Northern Kentucky, a reputation for providing delectable cuisine and unparalleled service, and more than 50 years experience in the food and catering industry, the future of McHale’s Events and Catering is unlimited.

Our goal is to continue to exceed all expectations in the area of on-premise and off-premise catering services in the Cincinnati area.

John and Cheryl Wessel

"Thank you to everyone that made the wedding reception for Brent and Becca Archibald fabulous. 

Everything was beautiful and just like Becca and Brent wanted.  The food was absolutely... Read More

Marcus Bailey

I appreciated the information on the website that other catering companies did not provide of the basics of what meals options would be available. That was what encouraged me to call, I was able... Read More

Jim McMahon - Father of the Bride

Note to Brent:  Happy New Year!  Just wanted to say THANK YOU! for all your help with my daughter's wedding (Megan McMahon).  The evening turned out beautiful.  The staff, food, room were beyond... Read More

Dana and Seth Storer

We had Brent and she was just amazing! She really helped us through the whole wedding process and made our lives so much easier.

The whole staff did a great job! 

Courtney Babinec

Your staff were amazing. Anything that we needed they were right there to help however we needed them. They handled our employees in a professional manner and we are so happy that we had your... Read More

Contact Us

   contact (@)
  (859) 442-7776
  (859) 291-9663
1622 Dixie Hwy
Park Hills, KY 41011

Keep in Touch